General Guidelines

Medium

General Guidelines/Information

Medium
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General Guidelines/Information
ELIGIBILITY REQUIREMENTS

Each grant program has specific eligibility requirements. Read the grant program guidelines thoroughly before starting your application and contact the program officer with questions.

 
To be eligible for NDCA funds, applicants must be one of the following:

  • North Dakota State tax-exempt nonprofit arts organization
  • Federally tax-exempt nonprofit arts organization
  • Federally tax-exempt non-arts organizations and community education units - Arts budgets must be isolated from the larger entity’s budget.
  • Public Entity such as a unit of state, local, or tribal government
  • An affiliate arts presenting or producing organization hosted within a North Dakota 501(c)(3) tax-exempt institution or public institution that meets the requirements of an arts affiliate - An arts affiliate is a distinct program or division within a public or 501(c)(3) nonprofit nonarts organization (such as an arts division of a city or tribal government, a public or nonprofit college or university, or a community service nonprofit) that provides arts programming or services that primarily serve the general public. It has a distinct and separate budget from the host organization for arts programming with multiple charitable sources. 
  • Fiscally sponsored groups with arts projects - A fiscally sponsored group must be comprised of at least three people, have an advisory committee of at least three people that is responsible for oversight of project and grant funds, and a fiscal sponsor. Fiscal sponsors must be registered with the IRS as a 501(c)3 nonprofit. For more information, read our Fiscal Sponsorship document. arts.nd.gov/sites/www/files/documents/grants/FiscalSponsorshipNDCA.pdf.
  • An Individual who is at least 18 years old and a United States citizen or has attained permanent resident status and is a resident of North Dakota. (exception: Folk and Traditional Arts Apprenticeship Program.) 

All organizational applicants must: 

  • Be physically located in North Dakota
  • Have majority of arts programming, services, or activities take place in North Dakota
  • Primarily serve and engage North Dakota audiences and participants
     
APPLICATION REQUIREMENTS
  • Depositing Funds Restriction: Upon receipt, assure that NDCA funds are neither deposited nor transferred into interest-bearing accounts.
  • Maintaining Records: Grantees are required to maintain all financial records, including substantiating documentation, for three years. 
  • DUNS Number: All organizational applicants are required to have a DUNS number. For more information, visit the DUNS website.
  • SAM Number: All organizational applicants are required to have a SAM Unique Entity ID number. For more information, visit SAM.gov.
  • Matching Funds Restriction: Federal funds cannot be used as match, nor can NDCA funds be used to match federal funds from alternative sources.
FUNDING RESTRICTIONS

NDCA funding may not be used for: 

  • Projects that violate any federal, state, or local laws, ordinances, or policies
  • Projects that support activities that are essentially for the religious socialization of the participants or audience or discriminate against persons or groups
  • Projects that attempt to influence any state or federal legislation or appropriation 
  • Projects that are managed by another entity other than the applicant
  • Projects completed in previous fiscal years

Grant funds may not be used for the following expenditures unless otherwise noted in the grant guidelines: 

  • Payment of project costs incurred before the project start date
  • Debt reduction or elimination
  • Replenishing depleted reserve and/or endowment funds
  • Starting, matching, adding to, or completing any type of capital campaign 
  • Capital expenditures
  • Permanent acquisitions 
  • Capital costs, such as improvements, construction, property, equipment costing $5,000 or more
  • Fundraising events and activities
  • Prizes, awards, or benefits
  • Hospitality or entertainment functions, including food, beverages, and alcohol and associated costs
  • Fellowships, scholarships, or tuition fees
  • Projects that are part of a required course or curriculum 
  • In-school curriculum projects, unless they have a local, regional, or state-wide impact
  • Travel outside of North Dakota 
  • Out-of-state touring performances and exhibitions
  • Projects that will not take place within the geographic boundaries of North Dakota
  • Projects that are not open to the general public  
  • Projects involving the arts as therapy unless artists are employed

Check for additional funding restrictions in specific grant program categories. 

LEGAL REQUIREMENTS

Grantees are legally responsible for the completion of the project and must expend funds for the project specifically described in the grant application or as amended with approval.

All programs funded by NDCA must be accessible to people with disabilities and in compliance with the Americans With Disabilities Act (ADA). NDCA assures that all offerings are accessible and works to ensure that meaningful arts experiences are available to all the state’s citizens, including people with disabilities.

Equal opportunity to participate in and benefit from the programs of the North Dakota Council on the Arts is provided to all individuals regardless of race, national origin, color, sex, age, religion, sexual orientation, or disability in admission, access, or employment.

NDCA reserves the right to amend, reduce, or terminate any grant for non-compliance with the general guidelines, submission of fraudulent or erroneous information, or the loss of anticipated federal or state funding.

North Dakota State Open Records Notice: All materials submitted to the North Dakota Council on the Arts become the property of NDCA and are subject to the North Dakota State Open Record Laws. Any member of the public may request to review, or receive copies of, any information that an applicant provides to NDCA.